How a Hoffman Report is built
Every Hoffman Report combines public federal data with ProHRHQ's analysis. This page describes the data sources, the analytical layer, the refresh cadence, and the correction process. The federal record is the federal record; ProHRHQ analysis is identified as such on every report.
Federal data sources
Identity, operating data, and authority status come from the FMCSA Company Census (MCS-150). Carriers file MCS-150 at registration and refresh it biennially or whenever fleet size, address, or operating profile materially changes.
Safety performance comes from the FMCSA Safety Measurement System across all seven BASIC categories. SMS uses two years of public roadside inspection data weighted by recency, severity, and exposure.
Three-year inspection, violation, and crash counts come from the public MCMIS files. Crash data includes only reportable crashes — those resulting in fatality, injury, or vehicle damage requiring tow.
The formal FMCSA safety rating (Satisfactory, Conditional, Unsatisfactory, or Not Rated) appears on each report when one is on file. The date of the rating is shown alongside it.
ProHRHQ analysis layer
The grade at the top of each Hoffman Report is ProHRHQ analysis, not a federal determination. The grade is derived using peer-cohort grading — comparison against a narrow band of similarly sized fleets rather than the full national population.
The operational fit language (what a carrier likely fits operationally — auto hauler, regional lanes, drop-and-hook signals, etc.) is interpretive language ProHRHQ derives from the federal cargo classifications, route profile, and fleet composition. It is not a substitute for direct confirmation with the carrier.
The key takeaways section and the improvement paths section are editorial. Both are derived from the federal record and labeled as ProHRHQ analysis.
Refresh cadence
Federal data is refreshed monthly. Reports are regenerated against the latest MCS-150, SMS, and MCMIS data on a rolling schedule. The page-generated date is shown in the footer of each report.
What is federal and what is ProHRHQ analysis
Every Hoffman Report labels the source of each section. Sections marked "Federal record" come directly from FMCSA databases. Sections marked "ProHRHQ analysis" are interpretive content layered on those records. The grade, peer-cohort comparison, and improvement-paths content are always identified as ProHRHQ analysis.
Correction process
Carriers can claim their Hoffman Report page and add carrier-controlled context — about description, photo, website, direct response to anything in the federal record that needs context. Claiming is free.
If something on the federal record itself is incorrect, the carrier (or any party with standing) can file through the federal DataQs process. DataQs is the only route to correct the underlying federal data. When the federal record changes, the Hoffman Report updates on the next monthly refresh.
For the carrier-controlled portion of the page, ProHRHQ accepts correction requests directly and updates promptly when supported.
Verified status
A claimed Hoffman Report can move to verified status through documented training completion, workforce posture documentation, and insurance evidence. See verified-status badges for the full breakdown.
Hoffman Reports include ProHRHQ's independent analysis of public FMCSA data. They are not FMCSA safety ratings or official government determinations. The authoritative federal records remain on FMCSA SAFER and the FMCSA SMS site.