Applicant tracking system for trucking companies
ProHRHQ Applicant Tracking & DQ Vault is driver recruiting software built around a motor carrier's actual workflow. It gives the carrier one active job, a CDL driver application link, resume parsing, and a private applicant pipeline for moving candidates from first contact through hiring.
Applicant Tracking & DQ Vault is free for every motor carrier during the preview. You sign in with a link emailed to the address FMCSA has on file for your USDOT number—there is no password. Recruiting help from people starts with a call. See all Carrier Tools.
See the live demo
Open a working recruiting board with sample drivers and a guided tour. Nothing to set up.
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Enter your USDOT or MC number. We'll email your sign-in link to the address on file with FMCSA. No password required.
Already signed in before? Use the same link from your email, or Carrier Sign-In.
Overview
What the system does
Driver Pipeline (kanban)
The pipeline is a five-stage kanban board. Every driver applying to your carrier becomes a card you can move through the stages as you work them.
- New — the driver has entered your pipeline.
- Application Sent — you've sent them the application link.
- Application Received — the driver has completed the application.
- Carrier Acceptance — the file is ready for your decision.
- Employed — the driver is hired.
The carrier sees only drivers attached to their own carrier_id. Cross-tenant data is scoped out automatically at the access service layer.
Driver Application Link
Each carrier has a permanent application link that you send to drivers you want applying with your carrier. When a driver opens that link and signs up, the application is automatically attached to your carrier; they land in your pipeline in the New column. You control everything after that.
Sign-in links for your team
No passwords for your team. Every user — the carrier point of contact, recruiters you bring on, dispatchers — gets a permanent magic link. Bookmark it once; it works on phone, tablet, desktop. The link never expires. Saved drivers move with the link, not with a session.
Resume parser
Upload a PDF or paste resume text and the system creates the driver record automatically — name, email, phone, address, employment history. For each previous trucking employer in the work history, the system queries the FMCSA motor carrier database to pull the prior carrier's address and phone, and pre-fills those into the Safety Performance History Records form. A resume becomes a complete driver file in roughly a minute.
Multi-tenant by design
The platform serves many carriers at once. Each carrier's view is scoped to their own drivers and jobs; no carrier sees another carrier's pipeline. A driver may apply to several carriers, and each carrier sees only their side of that driver's process.
How sign-in works
There is no password. Enter your USDOT or MC number and we email a sign-in link to the address FMCSA has on file for your company. Open it on a phone, tablet or computer. If that mailbox is no longer one you can use, request access below and we verify you by hand.
More walkthroughs
How to get access
Use Start free above: enter your USDOT or MC number and we email your sign-in link to the address FMCSA has on file. From your ProHRHQ page, Open Applicant Tracking & DQ Vault sets up your recruiting board automatically.
Can't use the FMCSA email on file? Request access and we'll verify you by hand.
Questions about trucking applicant tracking software
What is an applicant tracking system for a trucking company?
It is a private workspace that keeps driver prospects, applications, contact history, and hiring stages together instead of scattering them across email, texts, paper forms, and spreadsheets.
Can a CDL driver apply from a phone?
Yes. The carrier sends its application link, and the driver can open and complete the application from a phone or computer.
Does each carrier have an independent account?
Yes. Each carrier's jobs and applicant pipeline are scoped to that carrier. The carrier uses its verified ProHRHQ access link rather than maintaining a second login.