Applicant tracking system for trucking companies
ProHRHQ Recruiting Starter is driver recruiting software built around a motor carrier's actual workflow. It gives the carrier one active job, a CDL driver application link, resume parsing, and a private applicant pipeline for moving candidates from first contact through hiring.
Recruiting Starter is currently included for carriers receiving a ProHRHQ website invitation. The carrier enters through the same verified website link—there is no second password. This introductory access is grandfathered for now; additional jobs, automation, and assisted recruiting are separate services.
Overview
What the system does
Driver Pipeline (kanban)
The pipeline is a five-stage kanban board. Every driver applying to your carrier becomes a card you can move through the stages as you work them.
- New — the driver has entered your pipeline.
- Application Sent — you've sent them the application link.
- Application Received — the driver has completed the application.
- Carrier Acceptance — the file is ready for your decision.
- Employed — the driver is hired.
The carrier sees only drivers attached to their own carrier_id. Cross-tenant data is scoped out automatically at the access service layer.
Driver Application Link
Each carrier has a permanent application link — a URL like https://ats2.nsgia.com/apply/<carrier_id> — that you send to drivers you want applying with your carrier. When a driver opens that link and signs up, the application is automatically attached to your carrier; they land in your pipeline in the New column. You control everything after that.
Magic-link login
No passwords for your team. Every user — the carrier point of contact, recruiters you bring on, dispatchers — gets a permanent magic link. Bookmark it once; it works on phone, tablet, desktop. The link never expires. Saved drivers move with the link, not with a session.
Resume parser
Upload a PDF or paste resume text and the system creates the driver record automatically — name, email, phone, address, employment history. For each previous trucking employer in the work history, the system queries the FMCSA motor carrier database to pull the prior carrier's address and phone, and pre-fills those into the Safety Performance History Records form. A resume becomes a complete driver file in roughly a minute.
Multi-tenant by design
The platform serves many carriers at once. Each carrier's view is scoped to their own drivers and jobs; no carrier sees another carrier's pipeline. A driver may apply to several carriers, and each carrier sees only their side of that driver's process.
Why no passwords, no email magic links
Email is unreliable — new domains routinely hit spam folders regardless of PTR records and proper configuration, and we can't promise a magic-link email will arrive. SMS verification costs money per message and doesn't scale at this stage. Instead, when you request access, your signup is recorded as an intake event; ProHRHQ verifies your DOT against the public FMCSA census, then delivers your access link directly through whatever channel reaches you reliably — usually a phone call. Once you have the link, you bookmark it. That's the password.
More walkthroughs
How to get access
The signup form takes three fields — DOT, email, phone. ProHRHQ verifies your DOT against the public FMCSA census and contacts you to deliver your access link.
Questions about trucking applicant tracking software
What is an applicant tracking system for a trucking company?
It is a private workspace that keeps driver prospects, applications, contact history, and hiring stages together instead of scattering them across email, texts, paper forms, and spreadsheets.
Can a CDL driver apply from a phone?
Yes. The carrier sends its application link, and the driver can open and complete the application from a phone or computer.
Does each carrier have an independent account?
Yes. Each carrier's jobs and applicant pipeline are scoped to that carrier. The carrier uses its verified ProHRHQ access link rather than maintaining a second login.